To Set Up Your E-mail Account in Microsoft Outlook 2010 and up

Learn how to configure Microsoft Outlook for use with your e-mail account using the POP3 Protocol.


This tutorial shows you how to set up Microsoft Outlook 2010® and higher to work with your e-mail account. 

Step #1: Add or Edit the Email Account 

  1. To set up a new email account, click the File tab and then click Add Account.
  2. If you’re modifying the settings on an existing account already configured in Outlook, click on Account Settings and then click on Change settings for this account or set up more connections and skip ahead to Step #4: Modifying an Existing Account.

Step #2: Manual Setup for a New Email Account

Select the radio button for Manual setup or additional server types. Then click Next.

Step #3: Select Email Account Type

  1. Select the radio button for POP or IMAP. Choose Service screen
  2. And then click Next.

Step #4: Modifying an Existing Account

If you’re editing an email account that already has been configured in Outlook, click on the account name and then click on the Change button. 
Otherwise, skip ahead to Step #5: Configure General Settings.
Account Settings edit

Step #5: Configure General Settings

  • Your Name is your name as you want it to appear in emails that you send
  • Email Address should be the full email address
  • Account Type will be POP3.
  • Incoming mail server use the server’s hostname (host.domainname.com) as given to you.
  • Outgoing mail server (SMTP) use the server’s hostname (host.domainname.com) as given to you.
  • User Name is your full email address, not just the part before the at symbol.
  • Password is the email account password.
  • Require logon using Secure Password Authentication (SPA) must not be checked.

Step #6: Configure Outgoing Server Settings

  1. Click the More Settings button, and select the Outgoing Server tab.
    • My outgoing server (SMTP) requires authentication should be checked
    • Use same settings as my incoming mail server should be enabled
    • Log on to incoming mail server before sending mail (POP3 only) should not be enabled. That setting applies only to servers configured to allow POP Before SMTP authentication, in which a successful login to retrieve mail allows a user from the same IP address to also send mail for a period of time. It is not compatible with servers requiring SMTP authentication.
  2. Now select the Advanced tab at the top of the More Settings window.

Step #7: Configure Ports and Encryption

  1. Fill in the Advanced settings using the images and instructions below.
    • Incoming server (POP3) is port 995
    • This server requires an encrypted connection (SSL) is checked
    • Outgoing server (SMTP) is port 465
    • Use the following type of encrypted connection is “SSL”
  2. If you check your email account on your computer and your phone or other device also then under Delivery:
    • Leave a copy of messages on the server is checked
    • Remove from server after is also checked
    • Set 2 or 4 under Days
    • Remove from server when deleted from 'Deleted Items' is checked
  3. Once complete, click OK to return to the previous window.

Step #8: Test Settings

  1. Click the Next button to make a connection to the server and test the configuration.
  2. Once you click Yes, Outlook will test the connection settings.
  3. When you see the success message, you’re ready to start using your email address with Outlook.